January 7 2023

How much does a consultation with a Linux system administrator cost?

Let's see how the cost of a Linux system administrator is calculated by taking into account some economic factors to calculate the final price.

Linux is an operating system used in many fields, from the corporate sector to the private sector. Sometimes though, it can be difficult to manage and maintain a Linux-based system without the help of a professional. That's why having the opportunity to count on the advice of a Linux system administrator can be essential for anyone who wants to get the most out of their system.

The advice of a Linux system administrator can be useful in various cases, for example when you need help configuring or optimizing your system, solving technical problems or installing new applications. A professional system administrator will be able to provide qualified and personalized support, in order to ensure maximum system performance.

Among the services offered by a Linux system administrator, we can find, for example, the installation and tuning of a web server, such as Apache or NGINX, or the configuration of a DBMS (Database Management System), such as MySQL or PostgreSQL.

A Linux system administrator can also offer services for the implementation and management of backup systems, which allow you to keep security copies of company data in order to protect them from loss or damage, and many other software and services.

The cost of labor in Italy, reference metrics.

The labor cost factor depends on the type of contract and the sector in which the company operates. In general, for employees with permanent contracts, the labor cost factor can vary from 1,4 to 2, depending on the contractual categories and social security contributions due. For temporary or part-time contract workers, the labor cost factor may be slightly lower.

To give a concrete example, let's consider an employee with a gross monthly salary of 2.000 euros and a labor cost factor of 1,7 (which includes all social security contributions and taxes paid by the company). The total annual cost of this employee to the company will be 2.000 x 12 x 1,7 = €34.400.

Labor cost in Italy in 2021 - source Eurostat

Confindustria recently carried out a study in which it explains more precisely this 210% which is not the same for all income classes. It means that, according to the calculations of the industrial association, if an employee collects a net salary of 780 euros per month, the cost to the company is 1.360. If the same employee has a net income of 1.000 euros, the cost to the company is 1.828 euros. If the net amount is 2.000 euros, the cost of labor rises to much more than double and even over the 210% that we have said: 4.449 euros. If then a manager, always a regular employee, has a net monthly income of 3.000 euros, the cost for the employer is 7.311.

Indicatively, the cost of labor in Italy is around 30 Euros per hour.

This means that a company that sold you an hour of assistance for 30 euros would, at best, break even or even make a loss.

To give a concrete example, it should be remembered that in the first experience as a freelancer in a subsidized regime of the current founder of Managed Server Srl (it was 2005, just after university) he was already honestly placing himself on the market with little experience at 27 € / hour.

Hourly cost of a systems consultancy with a Linux systems analyst.

The cost of consulting a Linux system administrator can be determined starting from the reference prices of the market, which may vary according to the region in which you are located and the demand for the skills of the systems administrator. However, cost shouldn't be the only factor to consider when choosing a Linux system administrator.

The systems administrator's experience is another important factor to consider, as a systems administrator with many years of experience will likely be able to resolve problems more quickly and efficiently than a less experienced one. Furthermore, a systems analyst with a solid understanding of Linux systems will be able to offer more adequate and complete solutions to the problems you may encounter.

The type of advice you want based on your project can also affect the cost. For example, the installation of a Linux Webserver and a MySQL Database will probably have a basic cost, while the installation of a PostgreSQL DBMS in a geographical cluster could require a higher hourly rate, as it requires more advanced skills and knowledge.

According to some sources, the hourly costs of a junior Linux consultant in Italy can range from 50 to 70 euros per hour. Consultants with intermediate experience can have hourly rates between 70 and 90 euros, while senior consultants can have hourly rates ranging from 90 to 120 euros.

However, it's important to note that these are only rough estimates and true hourly costs may vary based on your specific circumstances. For example, the hourly rate may be higher if the consultant has to travel to their job site or if the project requires very specific skills or knowledge. Also, some companies may offer discounts or fixed price packages for long-term counseling.

Also, it's important to consider the type of support you need. Some client companies may only require occasional advice, while others may need ongoing support. In this case, the cost could be based on a package of hours or a long-term contract with all the discount benefits that can be obtained.

A convenient compromise. Project pricing rather than hourly.

Project pricing can be advantageous for the end customer as it allows him to estimate a well-defined and maximum cost for consultancy, regardless of the actual number of hours that the Linux system administrator will employ. In this way, the customer can plan their budget more accurately and have greater control over costs.

For example, let's consider the case in which you want to install a high-performance Webserver and the system administrator estimates that it will take 3 hours of work, reserving an extra hour for any problems that may arise. If the system administrator has an hourly rate of 1 euros per hour, the total cost of the project would be 80 euros (320 hours x 3 euros + 80 hour x 1 euros = 80 euros).

If the systems engineer were to offer the customer a project estimate of 320 euros, the customer could decide to accept the offer knowing that, regardless of the number of hours that the systems engineer will employ, the maximum cost of the project will be 320 euros. If during the work the systems engineer encounters problems of a technical nature and should take 10 hours instead of 4, the customer would not have to pay more and the final cost would still be 320 euros.

In this way, project pricing can be advantageous for the customer, as it allows them to have greater control over costs and to plan their budget more accurately. However, it is important to note that this type of pricing may not be suitable for all situations and you may need to carefully consider whether it is the most appropriate choice based on your specific project needs.


In a project pricing, the system administrator must be able to correctly estimate the times necessary to complete the project, otherwise he could risk having a lower income than the market one or, in extreme cases, losing out.

If the systems engineer underestimates the hours required to complete the project, he or she may find himself working more hours than expected, which means he is making less money than he would have been able to on an hourly rate. Also, if the systems engineer is unable to complete the project within the expected time frame, he could be forced to work longer hours without being able to obtain additional compensation.

On the other hand, if the systems engineer overestimates the hours required to complete the project, he could risk losing his job to another systems engineer who submitted a lower estimate. Also, if the systems engineer is able to complete the project in less time than expected, he may find himself making less money than he could have made on an hourly rate.

Free market. In the end, prices are always set by the market and the law of supply and demand.

In conclusion, what is the hourly cost of a Linux consultancy?

It is important to keep in mind that although there are labor costs, reference prices and so on, in the end it is always the market that sets prices according to the law of supply and demand. This means that if there is a high demand for a particular Linux systems engineer's skills and little supply, prices for consulting could go up. Conversely, if there is little demand and a lot of supply, prices may fall.

However, there are limits to this principle. For example, there is a minimum price below which it makes no sense to work and provide consultancy or assistance, ie the cost of labour. Currently, the cost of labor in Italy is around 30 euros per hour, which means that if a Linux system administrator were to agree to work for an hourly rate lower than this, he could not cover the labor costs and would have to work on a losing basis.

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Managed Server Srl is a leading Italian player in providing advanced GNU/Linux system solutions oriented towards high performance. With a low-cost and predictable subscription model, we ensure that our customers have access to advanced technologies in hosting, dedicated servers and cloud services. In addition to this, we offer systems consultancy on Linux systems and specialized maintenance in DBMS, IT Security, Cloud and much more. We stand out for our expertise in hosting leading Open Source CMS such as WordPress, WooCommerce, Drupal, Prestashop, Joomla, OpenCart and Magento, supported by a high-level support and consultancy service suitable for Public Administration, SMEs and any size.

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